Primavera P6 Export To Excel And Color WBS Levels Automatically || How To Color WBS Levels

In this tutorial, let us learn how to Color WBS levels after Primavera P6 Export To Excel.

After exporting activity table from Primavera P6 to Excel, it’s very hard to tell which activity belong to which WBS.

So in this tutorial, let us see how to color WBS levels automatically so we can have a report like in Primavera P6.

This is my sample schedule in primavera,

1. I press Ctrl+A to select entire data and copy the data and then go to Excel sheet and paste it.

2. Add a column left to Activity Id i.e column A and name it as WBS level to show the WBS level for each activity.

3. enter the formula in Cell A2 as = =((FIND(TRIM(B2),B2))-1)/2

4. Hit enter and then apply the same formula to all the cells in column A to see WBS level for each activity.

5. See now, you can view the WBS level for each activity this way easily in Excel after exporting the Primavera P6 Schedule.

And Now let us color the WBS levels.

1. Select the entire Data range.

2. Go to Conditional Formatting and click on New Rule

3. Select Use a formula to determine which cells to format option

4. Type the formula as =and($A1=0,$C1="") (keep the dollar symbol on left side to both the cells). we are adding the Cell C1 reference so as to avoid coloring of the activity level, though the WBS level is being reflected for activities.

5. Select a color for WBS Level 0 Say blue color. Click OK. Click OK again.

6. Now, all those WBS Levels 0 will have the Blue color.

7. Similarly create rules for other WBS Level: 1, 2, 3, 4, 5.....

In this way, finally, you will be generating a colorful report alike Primavera P6 Schedule.

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