In this Tutorial, let us see how to adjust the space occupied by the Legends in Microsoft Project, enabling for a better professional print of the schedule.
Now start entering the symbol asterisk * at the beginning of all the labels which you intend not to reflect in the print view as shown here
Now here is the Schedule layout with minimum & only required legends
Now, in addition to the adjustments made to the legend labels. Sometimes you need to adjust the size,format of the label text as well to make it more professional. To do that, you need to click on File>>Print Preview>> Page setup
and then click on Legend tab
And then click on Legend Labels
And Finally, adjust the font style,font size of the legend labels as per your wish and click ok
This is how we adjust the Legend portion in the Microsoft project (MSP). The procedure remains same in all the versions of the MSP tool.
Hope you enjoy this tutorial. Will soon come up with more interesting tuts.
Watch the Video Tutorial of the same here:
Step - 1:
Open the Microsoft Project schedule and go to File>>Print Preview>>
Step - 2:
At the bottom of the print preview, you can view the Legend portion. Sometimes the legend space occupies the major portion of the page, making it unprofessional to print the schedule reports.
Step - 3:
So, in order to adjust this legend space,you need to go back to the schedule's Gantt chart view and place the cursor at the gantt chart and right click to select the Bar styles option.
Step - 4:
Here, you can view all the Legend Labels.
Now start entering the symbol asterisk * at the beginning of all the labels which you intend not to reflect in the print view as shown here
Now here is the Schedule layout with minimum & only required legends
Step -5:
and then click on Legend tab
And then click on Legend Labels
This is how we adjust the Legend portion in the Microsoft project (MSP). The procedure remains same in all the versions of the MSP tool.
Hope you enjoy this tutorial. Will soon come up with more interesting tuts.
Watch the Video Tutorial of the same here:
ReplyDeleteTag: PM203A53. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it
1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
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